FIELD

TASKS

Administration

• Setting up of a structured administration archive
• Getting familiar with local legislation
• To participate in the establishment of method statements and relevant control pans at the start up of the site, under the direction of the PM.
• Following up and gathering of POF / insurance allocation – coordinating of insurance matters / policies
• To implement the QA-HSES policy and documentation for this area of responsibility following the procedures as used by the DEME system.
• KEY ELEMENTS: ACCURACY and PUNCTUALITY – PROBLEM SOLVER - FLEXIBLE

Day to day logistics

• To monitor and control the activities of subcontractors, as applicable(housing, catering, travel, transportation, visa’s)
• Medical facilities arrangements repartition
• Monitoring safety situation safety arrangements
• Social function
• Follow up control of import export files
• To be the leader of the admin team
• Supervision of personnel administration, staff / crew logging and immigration matters
• KEY ELEMENT PRACTICAL POINT OF VIEW PROBLEM SOLVER

Financial

• Preparing Pro forma invoices
• Following up singing of pro forma invoices
• Assisting in presenting work budget
• Preparing cash flow predictions on a weekly basis
• Updating BCR on a quarterly basis
• To prepare the quarterly financials
• Analysis of management accounting
• Reporting to the resident financial manager
• Setting up relations with local banks
• To arrange optimal functioning of the organization for which he is responsible (if there are local accounts under him), training of local staff.
• Getting familiar with local accounting standards
• Setting up petty cash administration
• Preparing payment proposals
• To advise in all accounting related matters and assist the PM when constructing the invoicing for Progress payments
• To assist in internal and external audits (to ensure that the relevant inspections are executed and documented (for tax and statutory purposes)
• To entertain external relations / Embassies – Prof. Org. – Socio Clubs – Immigration / Customs …
• KEY ELEMENTS:ACCURACY, RESPONSIBILITY and RESPECTING DEADLINES