Perform overall administrative tasks and provide support for the communications team and the Communications Manager in an effective and efficient manner.

Provide support with internal communications, while updating and maintaining the organization’s information, media contacts, databases, as well as assist the team in a wide variety of other communications- related activities. The person will be required to translate and approve Arabic documents for use in a wide range of areas including media, website, publications, presentations, etc.

MIN REQUIREMENTS

• Bachelor’s degree in Public Relations, Communications, Public Administration or related field.
• Minimum 5 years of experience in Public Relations, Public Administration, Communications environment, or related field
• Fluent in English and Arabic

IF YOU MEET THE REQUIREMENTS ABOVE PLEASE READ THE REST

Benefits to Employee:
* Furniture allowance,
* Education & Medical up to 4 kids with max age of 18 years old,
* Life insurance for employee and medical coverage for his family including 4 kids up to the age of 18 years old,
* Economy class ticket for self and dependents of 4 kids with max age of 18 years old,
* End of service benefits,
* 37 working days of annual leave etc

Major Responsibilities/Duties:
* The candidate will work on facilitating the flow of communication/information of the communications department from sending out reminders, memos, executive emails, drafting invitations, circulars to writing meeting minutes, as well as setting up meetings for the department.
* Assist in developing and implementing the company’s communications strategy to ensure the best publicity for the organization.
* Develop an internal communications network to ensure that all staff are kept informed of QSTec’s/communications department’s policies and achievements and to get source material for publicity purposes.
* Follow all relevant policies and procedures that are in place, so that work is carried out in a controlled and consistent manner.
* Provide administrative support to the Communications Manager including: assisting in organizing meetings, handling the calendar, researching issues, tracking action item completion, and managing other administrative tasks as required.
* Assist in acting as first point of contact for both internal and external parties who wish to contact or meet the communications manager.
* Act as a focal point for the administration and communication of all activities related to the communications department.

Incoming and Outgoing Correspondences
* Assist in receiving, sorting, managing and distributing emails while maintaining an electronic database of the status of various documents for future reference.
* Assist in carrying out and filing of all correspondences and documents pertaining to the communications department and the communications manager.
* Assist in drafting and/or typing reports and correspondences and translate documents when required, while ensuring accuracy, consistency and standardization of formats.
* Assist in receiving and guiding visitors, as well as answering telephone calls, while providing appropriate information to callers upon request and in line with the department’s policies.
* Will give final approval on all Arabic documents that are being used in press releases, publications,
* Implement and maintain procedures and administrative systems.
* Budget management Liaise with employees within and outside of the department.
* Draft and prepare letters, presentations and reports both in ENGLISH and ARABIC.

Work Experience:
Minimum 5 years of experience in Public Relations, Public Administration, Communications environment, or related field – Should be bilingual and have an excellent written and spoken Arabic and English skills.

Education:
Bachelor’s degree in Public Relations, Communications, Public Administration or related field.
Skills, Capabilities and Languages:
* Knowledge of PR trends and techniques.
* Networking skills and ability to build relations.
* Communication skills with excellent written and spoken skills.
* Competent and persuasive in communication.
* Ability to work under pressure.
* Performance and result oriented.
* Fluent in English and Arabic.
* Computer literacy: MS windows applications (word-processing, excel spread sheets, Power Point).