Applications invited for the post of Document Controller
Job Description
KEY JOB RESPONSIBILITIES:
o To record the issue , status and location of all controlled documentation , including, but not limited to, drawings , method statement , material submittals , sample submittals, contracts, payment certificates and any other project documents from clients/consultants
o To facilitate set up operation of the information management systems efficiently and assist in implementation of software that would be required for document control
o To organize copies of hard & softcopy documents, incoming and outgoing, effectively, and prepare and maintain the Document Register for incoming and outgoing documents
o To liaise with the project management to identify priorities and appropriate treatment of information incoming and outgoing
o To maintain effective security and archiving of all electronic and hard copy documentation and their retrieval when required
o To maintain accurate record of the receipt and issue of transmittals
o To help compile the documents control operations and maintenance manual information (Controls & procedures) including preparation of procedures and forms for document control
o Prepare and maintain Purchase Requisition Register
o Preparation of Engineering Dossier for final documentation
JOB SKILLS:
o Logical and well organized with the ability to prioritize
o Good IT competence levels with proficiency in Microsoft Office Suite particularly Excel and Word
o Knowledge of electronic documents management systems
o Working knowledge of construction equipment and techniques, drawings and specifications, building materials, and required standards applicable to discipline
o A basic understanding of Primavera is an asset
o Ability to assume responsibility and to interface and communicate effectively with others
o Effective oral and written communication skills and ability to represent the company and project team in a professional manner to the Owner, Architect, related project staff and the community.
EDUCATION AND TRAINING:
Bachelor degree or equivalent combinations of technical training
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.
Education: Bachelor's Degree
Key Skills: Computer literate, knowledge of modern computerized tools for document organization and archiving
